Administrative Procedures

Section 2 - Students

• 201-1AP - Entrance Age
• 201-2AP - Admission of Reciprocal Exchange Students
• 201-3AP - Admission of Unfunded Students
  • Exhibit 1 Unfunded Student School Fees
• 201-4AP - Independent Students
• 201-5AP - Fees for School and Transportation
  • Exhibit 1 Student Fee Waiver Application
  • Exhibit 2 BTPS Fee Schedule
• 201-6AP - Student Records
  • Exhibit 1 Student Record Portfolio Summary
  • Exhibit 2 Student Records Release of Information Form
  • Exhibit 3 BTPS Student Registration Form - Printable
  • Exhibit 3 BTPS Student Registration Form - Online
  • Exhibit 4 Request For Student Records
• 201-7AP - At-Home Learning
• 201-8AP - Emergency Health Issues Response
• 202-1AP - Student Attendance
  • Exhibit 1 Student Attendance Telephone Contact Form
  • Exhibit 2 Attendance Letter One (after telephone contact)
  • Exhibit 3 Attendance Letter Two
  • Exhibit 4 Attendance Improvement Plan
  • Exhibit 5 Attendance Letter Three
  • Exhibit 6 Tardiness Letter One (after telephone contact)
  • Exhibit 7 Tardiness Letter Two
• 202-2AP - Students' Responsibilities
• 202-3AP - Appeals Concerning Student Matters
• 202-4AP - Hazing
• 202-5AP - Interviews of Students by Outside Agencies
• 202-6AP - Searches: Locker/Student
  • Exhibit 1 Locker Form
• 202-7AP - Student Code of Conduct
• 202-8AP - Student Suspension
• 202-9AP - Student Expulsion
• 202-10AP - Student Awards & Scholarships Criteria
  • Exhibit 1 CS Attendance Protocol
• 202-11AP - Criminal Matters
• 203-1AP - Administration of Medication/Medical Assistance to Students
  • Exhibits 1-10 Permission/Approval Forms, Plans, Templates
  • Exhibit 11 Information Handbook-Anaphylactic Shock
  • Exhibit 12 Student Accident Report Form - Please submit from Hour Zero 
• 203-2AP - Child Abuse Reporting Procedures
  • Exhibit 1 Indicators of Neglect
• 203-3AP Use of Seclusion and Physical Restraint
• 204-1AP - Health & Wellness Action Plans
• 205-1AP - Service Dogs in School
  • Exhibit 1 Letter to Parent-Guardian Understanding
  • Exhibit 2 Letter to the School Community
  • Exhibit 3 Letter - Children in Classroom
  • Exhibit 4 Principal Checklist
  • Exhibit 5 Transportation Protocol

Section 3 - Curriculum & Instruction

• 301-1AP - Assessment and Reporting
  
  • Exhibit 9 Learning Skills Rubrics K-12
• 301-2AP - Student Progress Reports to Parents
• 301-3AP - Promotion of Students
• 301-4AP - Specialized Assessments
• 302-1AP - Calendar Guidelines
• 302-2AP - Instructional Design
• 302-3AP - Off-Campus Education
  • Exhibit 1 Program Agreement
  • Exhibit 2 Student Data Sheet
  • Exhibit 3 Cover Letter To The Employer
  • Exhibit 4 Employer Letter
  • Exhibit 5 Monthly Timesheet
  • Exhibit 6 End of Program Paperwork
  • Exhibit 7 Student's Mid-term Self-Evaluation
  • Exhibit 8 Final Student Self-Evaluation
  • Exhibit 9 Employer's Mid-tern Evaluation
  • Exhibit 10 Final Employer Evaluation
  • Exhibit 11 Employer Brochure
  • Exhibit 12 Certificate of Appreciation
• 302-4AP - Inclusive Student Education Program
• 302-5AP - Out-of-Division Program Placement Agreements
• 302-6AP - Locally Developed/Acquired & Authorized Courses
  • Exhibit 1 Annual Monitoring Form
• 302-7AP - Home Education
• 302-8AP - Field Trips & Excursions
  • Exhibit 1 International Field Trip Consent, Risk, Waiver - Student
  • Exhibit 2 International Field Trip Consent, Risk, Waiver - Adult Traveler
  • Exhibit 3 List of International Field Trip Participants
  • Exhibit 4 Field Trip Checklist
  • Exhibit 5 Permission Form
• 302-9AP - Approval for School Participation in Physical Activities 
  • Exhibit 1 Physical Activity Notification Form
  • Exhibit 2 Field Trip High Risk and Excluded Activities
• 302-10AP - Multi-School Programming
  • Exhibit 1 Multi-School Programming Registration Form
• 302-11AP - Support for Student Organizations
• 302-12AP - Outreach Program
• 302-13AP - Research Studies
• 303-1AP - Use of Personal Electronic Devices
• 303/304-1AP - Use of Division and Personal Technology
  • Exhibit 1 Student Responsible Use and Protocol Agreement-Printable
  • Exhibit 2 Staff Responsible Use and Protocol Agreement
• 305-1AP - Selection of Learning Resources
• 305-2AP - Challenges About Learning Resources
  
  • Exhibit 1 Request for Reconsideration of Learning Resources
• 305.3AP - Human Sexuality, Sexual Orientation and Gender Identity Topics

 

Section 4 - Personnel and Employee Relations

• 400-1AP - BTPS Staff Code of Conduct
• 400-2AP - Conflict of Interest and Fraud Prevention
• 401-1AP - Health and Wellness of Staff and Students
• 401-2AP - Bullying/Personal/Sexual Harassment
  • 401-2AP Exhibit 1 Respectful Conduct Reporting Form
• 401-3AP - Public Interest Disclosure (Whistle Blower Protection) 
• 402-1AP - Nepotism Avoidance
• 402-3AP - Personnel Records
• 402-4AP - Employee Discipline
• 402-5AP - Teacher Professional Growth, Supervision and Evaluation
  • Exhibit 1 Professional Growth Plan 
  • Exhibit 2 Evidence Gathering Instrument
  • Exhibit 3 Teacher Evaluation Report
• 402-6AP - Leadership Growth, Supervision and Evaluation
  
  • Exhibit 1 Professional Growth Plan Template
  • Exhibit 2 Leadership Evaluation Report
• 402-7AP - Transfer of Professional Staff
• 402-9AP - Staff Professional Learning
  • Exhibit 1 Request for Professional Learning
• 402-11AP - Staff Evaluation
• 402-12AP - Staff Remediation
• 402-13AP - Professional Staff Reduction
• 402-14AP - Professional Improvement Leave
• 402-15AP - Non-certificated Trained Status
  • Exhibit 1 Support Staff Record of Professional Development
• 402-16AP - Professional Staff Deployment 
• 402-17AP - Criminal Record with Vulnerable Sector Check
• 403-1AP - Long Service Recognition
• 403-2AP - Exemplary Practice of Stakeholders
  • Exhibit 1 Friends of Education Nomination Form (external)
  • Exhibit 2 Exemplary Practice Nomination Form (internal)
• 403-3AP - Outstanding Support Staff Award

Section 5 - School Community Relations

• 500-1AP - Agent of the Board
  • 500-1AP - Exhibit 1 Volunteer Declaration Form
• 500-2AP Volunteers
  • 500-2AP Exhibit 1 Volunteer Criminal Record Check Letter
  • 500-2AP Exhibit 2 Volunteer CRC with Vulnerable Sector Check Letter
• 501-1AP - Freedom of Information & Protection of Privacy - FOIPP Act repealed June 11, 2025
• 502-1AP - Media & Public Relations
• 502-2AP - Crisis Communication
  • 502-2AP Exhibit 1 Death of a Student, Prior Student, Immediate Family Member
  • 502-2AP Exhibit 2 Death of a Staff Member (Active) Death of a Staff Member (Inactive)
• 502-3AP - Social Media Use
• 502-4AP - Events Protocols
• 502-5AP - Delegations to the Board
  • 502.5AP - Exhibit 1 Buffalo Trail Public Schools Delegation Request Form
• 503-1AP - Community Use of School Facilities
  • 503-1AP - Exhibit 1 Central Services Approval Community Use of School Facilities Application Form
  • 503-1AP - Exhibit 2 Principal Approval Community Use of School Facilities Application Form
  • 503-1AP - Exhibit 3 Acceptable Activities List for Community Use
  • 503-1AP - Exhibit 4 Cleaning Checklist
• 503-2AP - Facility User Fee for Private Program Operations
• 505-1AP - Complaints about Jurisdiction Personnel
• 505-2AP - Dispute Resolution
• 506-1AP - School Councils
  • 506-1AP Exhibit 1 School Council Annual Report
• 507-1AP - Business Partnerships

 

Section 6 - Business Administration

• 601-1AP - Budgeting & Reporting Timelines
  • 601-1AP - Exhibit 1 BTPS Budget Guidelines
• 601-2AP External and Internal Audit Responsibilities 
• 602-1AP - Investments Admin Procedures
• 602-2AP - 2nd Parcel out Funds Disbursements for School Capital Projects
• 602-3AP - Authorized Signatures
  • 602-3AP - Exhibit 1 Authorized Signatures Listing
• 602-4AP - Inventories
• 602-5AP - Purchasing and Purchase Authority
  • 602-5AP Compliance for the Purchase of Gift Cards
• 602-8AP - Overdue Accounts Receivable
• 602-9AP - Staff Travel & Expense
  • 602-9AP - Exhibit 1
• 602-10AP - Disposal of Divisional Property
  • 602-10AP - Exhibit 1
• 602-11 Insurance Management
• 602-12AP - Fundraising by Schools and Outside Groups
  • 602-12AP - Exhibit 1
  • 602-12AP - Exhibit 2
• 602-13AP - School Generated Funds
• 602.14AP - Charitable Donations
• 604-1AP - Records Management

 

Section 7 - Transportation

• 701-1AP - Student Conduct/Discipline on Buses
  • 701-1AP - Exhibit 2 Student Misconduct Form
  • 701-1AP - Exhibit 3 School Administrator Report: Student Misconduct on School Bus
• 701-2AP - Payride Busing
  • 701-2AP - Exhibit 1 Vermilion In-town Busing
  • 701-2AP - Exhibit 2 Wainwright In-town Busing
  • 701-2AP - Exhibit 3 Ineligible Busing
  • 701-2AP - Exhibit 4 In-town Transportation to Caregiver
  • 701-2AP - Exhibit 5 Kitscoty In-town Busing
  • 701-2AP - Exhibit 6 Transportation to a Second Primary Residence
• 701-3AP - Student Transportation Eligibility 
  • 701-3AP - Exhibit 1 Rural Busing
  • 701-3AP - Exhibit 2 Denwood Busing
• 701-4AP - Student Transportation for Curricular or Extra-Curricular Trips
  • 701-4AP - Exhibit 1 Volunteer Driver Registration Form
  • 701-4AP - Exhibit 2 Transportation in Private Vehicles Parent Permission Form
  • 701-4AP - Exhibit 3 Student Participant Information Form
• 701-5AP - Contractor Selection
  • 701-5AP - Exhibit 1 Application for School Bus Service Contract
  • 701-5AP - Exhibit 2 Evaluation Criteria for Bus Contractor Selection
• 701-6AP - Bus Driver Qualifications
  • 701-6AP - Exhibit 1 Application to Drive a School Bus
  • 701-6AP - Exhibit 2 Bus Driver Medical Clearance Form
  • 701-6AP - Exhibit 3 Functional Assessment Form
  • 701-6AP - Exhibit 4 Bus Driver Confidentiality Oath
• 701-7AP - Roles & Responsibilities
  • 701-7AP - Exhibit 1 School Bus Rules & Regulations
  • 701-7AP - Exhibit 2 Bus Route Emergency Contact Form
  • 701-7AP - Exhibit 3 Student Health Form
  • 701-7AP - Exhibit 4 Changes to Existing Bus Routes
  • 701-7AP - Exhibit 5 Change of Pick-up Time Notification
  • 701-7AP - Exhibit 6 Seating Plan
• 701-8AP - Boundary Exemption Resident Students
  • 701-8AP - Exhibit 1 Transportation Service Area Boundary Exemption Request
• 701-8-1AP - Cross Jurisdictional (Non-Resident) Boundary Exemption Requests
  • 701-8-1AP - Exhibit 1 Cross Jurisdictional (Non-Resident) Boundary Exemption Request Form 
• 701-9AP - Suspension of a School Bus Driver/Operator
• 701-10AP - Safety
  • 701-10AP - Exhibit 1 Record of Drills
  • 701-10AP - Exhibit 2 Video Release Form
  • 701-10AP - Exhibit 3 Bus Breakdown/Late Bus Arrival Form
• 701-11AP - Jurisdictional Bus Cancellations
• 701-12AP - Bus Contractor/Driver Based Cancellations
• 701-13AP - Scheduling
• 701-14AP - Route Planning
  • 701-14AP - Exhibit 1 Route Planning Questionnaire
• 701-15AP - Bus Route Amalgamation
  • 701-15AP - Exhibit 1 Bus Route Amalgamation Evaluation Criteria for Contract Reduction
• 701-16AP - Accident Protocol & Reporting
  • 701-16AP - Exhibit 1 School Bus Accident Report
  • 701-16AP - Exhibit 2 Details of Accident Form
  • 701-16AP - Exhibit 3 Accident Reporting Flow Chart
• 701-18AP - Verification of Bus Driver License Credentials/Demerit Accumulation
• 701-19AP - School Bus Operator's Children on School Bus
  • 701-19AP - Exhibit 1 School Bus Operators Children
• 701-20AP - Transporting Students for Hire
• 701-21AP - Transportation to Caregiver's Residence
  • 701-21AP - Exhibit 1 Rural Transportation to Caregiver's Residence
  • 701-21AP - Exhibit 2 Temporary School Bus Form
• 701-22AP - Designated Means of Student Transportation: Parent/Agent Provided
  • 701-22AP - Exhibit 1 Insurance Coverage Form - Parent/agent Provided Transportation Form
  • 701-22AP - Exhibit 2 Driver Abstract Consent Form
  • 701-22AP - Exhibit 3 Parent/Agent Provided Daily Transportation - ECS (PUF) Form
  • 701-22AP - Exhibit 4 Parent Provided Transportation Grades 1-12 Form
  • 701-22AP - Exhibit 5 Agent Provided Transportation Payment Submission Form
  • 701-22AP - Exhibit 6 Parent Provided Regular Transportation Form
• 701-23AP - Transportation of Students with Diverse Learning and/or Physical of Medical Needs
  • 701-23AP - Exhibit 1 Parent Letter IL Transportation Application
  • 701-23AP - Exhibit 2 Transportation Application Form
  • 701-23AP - Exhibit 3 SETT Transportation Planning Tool 
  • 701-23AP - Exhibit 4 SETT Social Story
• 701-24AP - Paid Yard Service
  • 701-24AP - Exhibit 1 Paid Yard Service Application Form
• 701-25AP - Turnaround - Essential Private Property Pick Up/Drop Off
  • 701-25AP - Exhibit 1 Turnaround - Essential Private Property Pick Up/Drop Off Contractor Request Form 
  • 701-25AP - Exhibit 2 Turnaround - Essential Private Property Waiver Form
• 701-26AP - Rural School Bus Stop Assessment
  • 701-26AP - Exhibit 1 Rural School Bus Stop Assessment Criteria

Section 8 - Facilities

• 801-1AP - Workplace Health & Safety
• 801-1-1AP - Joint Health & Safety Committee
• 801-2AP - Accident Prevention - Chemical & Hazardous Product Management
• 801-3AP - Implementation of Automated External Defibrillators (AED)
• 801-4AP - Emergency Procedures
• 801-5AP - Emergency School Closure
• 801-6AP - Vandalism
• 801-7AP - Maintenance Work Requests
  • 801-7AP - Exhibit 1 Maintenance Work Request Form
• 801-8AP - Video Surveillance in School Facilities and on School Grounds
• 801-9AP - Issuing of School Keys
  • 801-9AP - Exhibit 1 Property Declaration Form
• 801-10AP - Facility Enhancement Projects
  • 801-10AP - Exhibit 1 Facility Enhancement Request Form
• 802-1AP - School Review/Closure
  • 802-1AP - Exhibit 1 Indicators for Review