Administrative Procedures

Section 2 - Students

• 201-1AP - Entrance Age
• 201-2AP - Admission of Reciprocal Exchange Students
• 201-3AP - Admission of Unfunded Students
  • Exhibit 1 Unfunded Student School Fees
• 201-4AP - Independent Students
• 201-5AP - Fees for School and Transportation
  • Exhibit 1 Student Fee Waiver Application
  • Exhibit 2 BTPS Fee Schedule
• 201-6AP - Student Records
  • Exhibit 1 Student Record Portfolio Summary
  • Exhibit 2 Student Records Release of Information Form
  • Exhibit 3 BTPS Student Registration Form - Printable
  • Exhibit 3 BTPS Student Registration Form - Online
  • Exhibit 4 Request For Student Records
• 201-7AP - At-Home Learning
• 201-8AP - Emergency Health Issues Response
• 202-1AP - Student Attendance
  • Exhibit 1 Student Attendance Telephone Contact Form
  • Exhibit 2 Attendance Letter One (after telephone contact)
  • Exhibit 3 Attendance Letter Two
  • Exhibit 4 Attendance Improvement Plan
  • Exhibit 5 Attendance Letter Three
  • Exhibit 6 Tardiness Letter One (after telephone contact)
  • Exhibit 7 Tardiness Letter Two
• 202-2AP - Students' Responsibilities
• 202-3AP - Appeals Concerning Student Matters
• 202-4AP - Hazing
• 202-5AP - Interviews of Students by Outside Agencies
• 202-6AP - Searches: Locker/Student
  • Exhibit 1 Locker Form
• 202-7AP - Student Code of Conduct
• 202-8AP - Student Suspension
• 202-9AP - Student Expulsion
• 202-10AP - Student Awards & Scholarships Criteria
  • Exhibit 1 CS Attendance Protocol
• 202-11AP - Criminal Matters
• 203-1AP - Administration of Medication/Medical Assistance to Students
  • Exhibits 1-10 Permission/Approval Forms, Plans, Templates
  • Exhibit 11 Information Handbook-Anaphylactic Shock
  • Exhibit 12 Student Accident Report Form - Please submit from Hour Zero 
• 203-2AP - Child Abuse Reporting Procedures
  • Exhibit 1 Indicators of Neglect
• 203-3AP Use of Seclusion and Physical Restraint
• 204-1AP - Health & Wellness Action Plans
• 205-1AP - Service Dogs in School
  • Exhibit 1 Letter to Parent-Guardian Understanding
  • Exhibit 2 Letter to the School Community
  • Exhibit 3 Letter - Children in Classroom
  • Exhibit 4 Principal Checklist
  • Exhibit 5 Transportation Protocol

Section 3 - Curriculum & Instruction

• 301-1AP - Assessment and Reporting
  
  • Exhibit 9 Learning Skills Rubrics K-12
• 301-2AP - Student Progress Reports to Parents
• 301-3AP - Promotion of Students
• 301-4AP - Specialized Assessments
• 302-1AP - Calendar Guidelines
• 302-2AP - Instructional Design
• 302-3AP - Off-Campus Education
  • Exhibit 1 Program Agreement
  • Exhibit 2 Student Data Sheet
  • Exhibit 3 Cover Letter To The Employer
  • Exhibit 4 Employer Letter
  • Exhibit 5 Monthly Timesheet
  • Exhibit 6 End of Program Paperwork
  • Exhibit 7 Student's Mid-term Self-Evaluation
  • Exhibit 8 Final Student Self-Evaluation
  • Exhibit 9 Employer's Mid-tern Evaluation
  • Exhibit 10 Final Employer Evaluation
  • Exhibit 11 Employer Brochure
  • Exhibit 12 Certificate of Appreciation
• 302-4AP - Inclusive Student Education Program
• 302-5AP - Out-of-Division Program Placement Agreements
• 302-6AP - Locally Developed/Acquired & Authorized Courses
  • Exhibit 1 Annual Monitoring Form
• 302-7AP - Home Education
• 302-8AP - Field Trips & Excursions
  • Exhibit 1 International Field Trip Consent, Risk, Waiver - Student
  • Exhibit 2 International Field Trip Consent, Risk, Waiver - Adult Traveler
  • Exhibit 3 List of International Field Trip Participants
  • Exhibit 4 Field Trip Checklist
  • Exhibit 5 Permission Form
• 302-9AP - Approval for School Participation in Physical Activities 
  • Exhibit 1 Physical Activity Notification Form
  • Exhibit 2 Field Trip High Risk and Excluded Activities
• 302-10AP - Multi-School Programming
  • Exhibit 1 Multi-School Programming Registration Form
• 302-11AP - Support for Student Organizations
• 302-12AP - Outreach Program
• 302-13AP - Research Studies
• 303-1AP - Use of Personal Electronic Devices
• 303/304-1AP - Use of Division and Personal Technology
  • Exhibit 1 Student Responsible Use and Protocol Agreement-Printable
  • Exhibit 2 Staff Responsible Use and Protocol Agreement
• 305-1AP - Selection of Learning Resources
• 305-2AP - Challenges About Learning Resources
  
  • Exhibit 1 Request for Reconsideration of Learning Resources
• 305.3AP - Human Sexuality, Sexual Orientation and Gender Identity Topics

 

Section 4 - Personnel and Employee Relations

• 400-1AP - BTPS Staff Code of Conduct
• 400-2AP - Conflict of Interest and Fraud Prevention
• 401-1AP - Health and Wellness of Staff and Students
• 401-2AP - Bullying/Personal/Sexual Harassment
  • 401-2AP Exhibit 1 Respectful Conduct Reporting Form
• 401-3AP - Public Interest Disclosure (Whistle Blower Protection) 
• 402-1AP - Nepotism Avoidance
• 402-3AP - Personnel Records
• 402-4AP - Employee Discipline
• 402-5AP - Teacher Professional Growth, Supervision and Evaluation
  • Exhibit 1 Professional Growth Plan 
  • Exhibit 2 Evidence Gathering Instrument
  • Exhibit 3 Teacher Evaluation Report
• 402-6AP - Leadership Growth, Supervision and Evaluation
  
  • Exhibit 1 Professional Growth Plan Template
  • Exhibit 2 Leadership Evaluation Report
• 402-7AP - Transfer of Professional Staff
• 402-9AP - Staff Professional Learning
  • Exhibit 1 Request for Professional Learning
• 402-11AP - Staff Evaluation
• 402-12AP - Staff Remediation
• 402-13AP - Professional Staff Reduction
• 402-14AP - Professional Improvement Leave
• 402-15AP - Non-certificated Trained Status
  • Exhibit 1 Support Staff Record of Professional Development
• 402-16AP - Professional Staff Deployment 
• 402-17AP - Criminal Record with Vulnerable Sector Check
• 403-1AP - Long Service Recognition
• 403-2AP - Exemplary Practice of Stakeholders
  • Exhibit 1 Friends of Education Nomination Form (external)
  • Exhibit 2 Exemplary Practice Nomination Form (internal)
• 403-3AP - Outstanding Support Staff Award

Section 5 - School Community Relations

• 500-1AP - Agent of the Board
  • 500-1AP - Exhibit 1 Volunteer Declaration Form
• 500-2AP Volunteers
  • 500-2AP Exhibit 1 Volunteer Criminal Record Check Letter
  • 500-2AP Exhibit 2 Volunteer CRC with Vulnerable Sector Check Letter
• 501-1AP - Freedom of Information & Protection of Privacy - FOIPP Act repealed June 11, 2025 - Alberta has introduced new access and privacy legislation. The Freedom of Information and Protection of Privacy Act (FOIP)  is replaced with the Access to Information Act (ATIA) and Protection of Privacy Act (POPA).   
• 502-1AP - Media & Public Relations
• 502-2AP - Crisis Communication
  • 502-2AP Exhibit 1 Death of a Student, Prior Student, Immediate Family Member
  • 502-2AP Exhibit 2 Death of a Staff Member (Active) Death of a Staff Member (Inactive)
• 502-3AP - Social Media Use
• 502-4AP - Events Protocols
• 502-5AP - Delegations to the Board
  • 502.5AP - Exhibit 1 Buffalo Trail Public Schools Delegation Request Form
• 503-1AP - Community Use of School Facilities
  • 503-1AP - Exhibit 1 Central Services Approval Community Use of School Facilities Application Form
  • 503-1AP - Exhibit 2 Principal Approval Community Use of School Facilities Application Form
  • 503-1AP - Exhibit 3 Acceptable Activities List for Community Use
  • 503-1AP - Exhibit 4 Cleaning Checklist
• 503-2AP - Facility User Fee for Private Program Operations
• 505-1AP - Complaints about Jurisdiction Personnel
• 505-2AP - Dispute Resolution
• 506-1AP - School Councils
  • 506-1AP Exhibit 1 School Council Annual Report
• 507-1AP - Business Partnerships

 

Section 6 - Business Administration

• 601-1AP - Budgeting & Reporting Timelines
  • 601-1AP - Exhibit 1 BTPS Budget Guidelines
• 601-2AP External and Internal Audit Responsibilities 
• 602-1AP - Investments Admin Procedures
• 602-2AP - 2nd Parcel out Funds Disbursements for School Capital Projects
• 602-3AP - Authorized Signatures
  • 602-3AP - Exhibit 1 Authorized Signatures Listing
• 602-4AP - Inventories
• 602-5AP - Purchasing and Purchase Authority
  • 602-5AP Compliance for the Purchase of Gift Cards
• 602-8AP - Overdue Accounts Receivable
• 602-9AP - Staff Travel & Expense
  • 602-9AP - Exhibit 1 Employee Expense Claim Form
• 602-10AP - Disposal of Divisional Property
  • 602-10AP - Exhibit 1
• 602-11 Insurance Management
• 602-12AP - Fundraising by Schools and Outside Groups
  • 602-12AP - Exhibit 1
  • 602-12AP - Exhibit 2
• 602-13AP - School Generated Funds
• 602.14AP - Charitable Donations
• 604-1AP - Records Management

 

Section 7 - Transportation

• 701-1AP - Student Conduct/Discipline on Buses
  • 701-1AP - Exhibit 2 Student Misconduct Form
  • 701-1AP - Exhibit 3 School Administrator Report: Student Misconduct on School Bus
• 701-2AP - Payride Busing
  • 701-2AP - Exhibit 1 Vermilion In-town Busing
  • 701-2AP - Exhibit 2 Wainwright In-town Busing
  • 701-2AP - Exhibit 3 Ineligible Busing
  • 701-2AP - Exhibit 4 In-town Transportation to Caregiver
  • 701-2AP - Exhibit 5 Kitscoty In-town Busing
  • 701-2AP - Exhibit 6 Transportation to a Second Primary Residence
• 701-3AP - Student Transportation Eligibility 
  • 701-3AP - Exhibit 1 Rural Busing
  • 701-3AP - Exhibit 2 Denwood Busing
• 701-4AP - Student Transportation for Curricular or Extra-Curricular Trips
  • 701-4AP - Exhibit 1 Volunteer Driver Registration Form
  • 701-4AP - Exhibit 2 Transportation in Private Vehicles Parent Permission Form
  • 701-4AP - Exhibit 3 Student Participant Information Form
• 701-5AP - Contractor Selection
  • 701-5AP - Exhibit 1 Application for School Bus Service Contract
  • 701-5AP - Exhibit 2 Evaluation Criteria for Bus Contractor Selection
• 701-6AP - Bus Driver Qualifications
  • 701-6AP - Exhibit 1 Application to Drive a School Bus
  • 701-6AP - Exhibit 2 Bus Driver Medical Clearance Form
  • 701-6AP - Exhibit 3 Functional Assessment Form
  • 701-6AP - Exhibit 4 Bus Driver Confidentiality Oath
• 701-7AP - Roles & Responsibilities
  • 701-7AP - Exhibit 1 School Bus Rules & Regulations
  • 701-7AP - Exhibit 2 Bus Route Emergency Contact Form
  • 701-7AP - Exhibit 3 Student Health Form
  • 701-7AP - Exhibit 4 Changes to Existing Bus Routes
  • 701-7AP - Exhibit 5 Change of Pick-up Time Notification
  • 701-7AP - Exhibit 6 Seating Plan
• 701-8AP - Boundary Exemption Resident Students
  • 701-8AP - Exhibit 1 Transportation Service Area Boundary Exemption Request
• 701-8-1AP - Cross Jurisdictional (Non-Resident) Boundary Exemption Requests
  • 701-8-1AP - Exhibit 1 Cross Jurisdictional (Non-Resident) Boundary Exemption Request Form 
• 701-9AP - Suspension of a School Bus Driver/Operator
• 701-10AP - Safety
  • 701-10AP - Exhibit 1 Record of Drills
  • 701-10AP - Exhibit 2 Video Release Form
  • 701-10AP - Exhibit 3 Bus Breakdown/Late Bus Arrival Form
• 701-11AP - Jurisdictional Bus Cancellations
• 701-12AP - Bus Contractor/Driver Based Cancellations
• 701-13AP - Scheduling
• 701-14AP - Route Planning
  • 701-14AP - Exhibit 1 Route Planning Questionnaire
• 701-15AP - Bus Route Amalgamation
  • 701-15AP - Exhibit 1 Bus Route Amalgamation Evaluation Criteria for Contract Reduction
• 701-16AP - Accident Protocol & Reporting
  • 701-16AP - Exhibit 1 School Bus Accident Report
  • 701-16AP - Exhibit 2 Details of Accident Form
  • 701-16AP - Exhibit 3 Accident Reporting Flow Chart
• 701-18AP - Verification of Bus Driver License Credentials/Demerit Accumulation
• 701-19AP - School Bus Operator's Children on School Bus
  • 701-19AP - Exhibit 1 School Bus Operators Children
• 701-20AP - Transporting Students for Hire
• 701-21AP - Transportation to Caregiver's Residence
  • 701-21AP - Exhibit 1 Rural Transportation to Caregiver's Residence
  • 701-21AP - Exhibit 2 Temporary School Bus Form
• 701-22AP - Designated Means of Student Transportation: Parent/Agent Provided
  • 701-22AP - Exhibit 1 Insurance Coverage Form - Parent/agent Provided Transportation Form
  • 701-22AP - Exhibit 2 Driver Abstract Consent Form
  • 701-22AP - Exhibit 3 Parent/Agent Provided Daily Transportation - ECS (PUF) Form
  • 701-22AP - Exhibit 4 Parent Provided Transportation Grades 1-12 Form
  • 701-22AP - Exhibit 5 Agent Provided Transportation Payment Submission Form
  • 701-22AP - Exhibit 6 Parent Provided Regular Transportation Form
• 701-23AP - Transportation of Students with Diverse Learning and/or Physical of Medical Needs
  • 701-23AP - Exhibit 1 Parent Letter IL Transportation Application
  • 701-23AP - Exhibit 2 Transportation Application Form
  • 701-23AP - Exhibit 3 SETT Transportation Planning Tool 
  • 701-23AP - Exhibit 4 SETT Social Story
• 701-24AP - Paid Yard Service
  • 701-24AP - Exhibit 1 Paid Yard Service Application Form
• 701-25AP - Turnaround - Essential Private Property Pick Up/Drop Off
  • 701-25AP - Exhibit 1 Turnaround - Essential Private Property Pick Up/Drop Off Contractor Request Form 
  • 701-25AP - Exhibit 2 Turnaround - Essential Private Property Waiver Form
• 701-26AP - Rural School Bus Stop Assessment
  • 701-26AP - Exhibit 1 Rural School Bus Stop Assessment Criteria

Section 8 - Facilities

• 801-1AP - Workplace Health & Safety
• 801-1-1AP - Joint Health & Safety Committee
• 801-2AP - Accident Prevention - Chemical & Hazardous Product Management
• 801-3AP - Implementation of Automated External Defibrillators (AED)
• 801-4AP - Emergency Procedures
• 801-5AP - Emergency School Closure
• 801-6AP - Vandalism
• 801-7AP - Maintenance Work Requests
  • 801-7AP - Exhibit 1 Maintenance Work Request Form
• 801-8AP - Video Surveillance in School Facilities and on School Grounds
• 801-9AP - Issuing of School Keys
  • 801-9AP - Exhibit 1 Property Declaration Form
• 801-10AP - Facility Enhancement Projects
  • 801-10AP - Exhibit 1 Facility Enhancement Request Form
• 802-1AP - School Review/Closure
  • 802-1AP - Exhibit 1 Indicators for Review